Calendly Trigger

Trigger workflow from any Calendly webhook event

This is a webhook-based trigger. Configure the external service to send events to the workflow webhook URL.

Use as a Tool

See workflow actions, operations, and tool inputs for Calendly.

Events

Calendly Webhook

Trigger workflow from any Calendly webhook event

Setup Instructions

1. Note: This trigger requires a paid Calendly subscription (Professional, Teams, or Enterprise plan).

2. Get your Personal Access Token from Settings > Integrations > API & Webhooks in your Calendly account.

3. Use the "Get Current User" operation in a Calendly block to retrieve your Organization URI.

4. The webhook will be automatically created in Calendly when you save this trigger.

5. This webhook subscribes to all Calendly events (invitee created, invitee canceled, and routing form submitted). Use the event field in the payload to determine the event type.

Personal Access Token*

••••••••

Organization URI*

https://api.calendly.com/organizations/XXXXXX

Organization URI for the webhook subscription. Get this from "Get Current User" operation.

Output Schema

Event Payload

eventstringEvent type (invitee.created, invitee.canceled, or routing_form_submission.created)

created_atstringWebhook event creation timestamp

created_bystringURI of the Calendly user who created this webhook

payloadobjectComplete event payload (structure varies by event type)

Calendly Invitee Created

Trigger workflow when someone schedules a new event on Calendly

Setup Instructions

1. Note: This trigger requires a paid Calendly subscription (Professional, Teams, or Enterprise plan).

2. Get your Personal Access Token from Settings > Integrations > API & Webhooks in your Calendly account.

3. Use the "Get Current User" operation in a Calendly block to retrieve your Organization URI.

4. The webhook will be automatically created in Calendly when you save this trigger.

5. This webhook triggers when an invitee schedules a new event. Rescheduling triggers both cancellation and creation events.

Personal Access Token*

••••••••

Organization URI*

https://api.calendly.com/organizations/XXXXXX

Organization URI for the webhook subscription. Get this from "Get Current User" operation.

Output Schema

Event Payload

eventstringEvent type (invitee.created or invitee.canceled)

created_atstringWebhook event creation timestamp

created_bystringURI of the Calendly user who created this webhook

payloadobject

uristringInvitee URI

emailstringInvitee email address

namestringInvitee full name

first_namestringInvitee first name

last_namestringInvitee last name

statusstringInvitee status (active or canceled)

timezonestringInvitee timezone

eventstringScheduled event URI

questions_and_answersarrayQuestions and answers from the booking form

trackingobject

text_reminder_numberstringPhone number for text reminders

rescheduledbooleanWhether this invitee rescheduled

old_inviteestringURI of the old invitee (if rescheduled)

new_inviteestringURI of the new invitee (if rescheduled)

cancel_urlstringURL to cancel the event

reschedule_urlstringURL to reschedule the event

created_atstringInvitee creation timestamp

updated_atstringInvitee last update timestamp

canceledbooleanWhether the event was canceled

cancellationobjectCancellation details

paymentobjectPayment details

no_showobjectNo-show details

reconfirmationobjectReconfirmation details

Calendly Invitee Canceled

Trigger workflow when someone cancels a scheduled event on Calendly

Setup Instructions

1. Note: This trigger requires a paid Calendly subscription (Professional, Teams, or Enterprise plan).

2. Get your Personal Access Token from Settings > Integrations > API & Webhooks in your Calendly account.

3. Use the "Get Current User" operation in a Calendly block to retrieve your Organization URI.

4. The webhook will be automatically created in Calendly when you save this trigger.

5. This webhook triggers when an invitee cancels an event. The payload includes cancellation details and reason.

Personal Access Token*

••••••••

Organization URI*

https://api.calendly.com/organizations/XXXXXX

Organization URI for the webhook subscription. Get this from "Get Current User" operation.

Output Schema

Event Payload

eventstringEvent type (invitee.created or invitee.canceled)

created_atstringWebhook event creation timestamp

created_bystringURI of the Calendly user who created this webhook

payloadobject

uristringInvitee URI

emailstringInvitee email address

namestringInvitee full name

first_namestringInvitee first name

last_namestringInvitee last name

statusstringInvitee status (active or canceled)

timezonestringInvitee timezone

eventstringScheduled event URI

questions_and_answersarrayQuestions and answers from the booking form

trackingobject

text_reminder_numberstringPhone number for text reminders

rescheduledbooleanWhether this invitee rescheduled

old_inviteestringURI of the old invitee (if rescheduled)

new_inviteestringURI of the new invitee (if rescheduled)

cancel_urlstringURL to cancel the event

reschedule_urlstringURL to reschedule the event

created_atstringInvitee creation timestamp

updated_atstringInvitee last update timestamp

canceledbooleanWhether the event was canceled

cancellationobjectCancellation details

paymentobjectPayment details

no_showobjectNo-show details

reconfirmationobjectReconfirmation details

Calendly Routing Form Submitted

Trigger workflow when someone submits a Calendly routing form

Setup Instructions

1. Note: This trigger requires a paid Calendly subscription (Professional, Teams, or Enterprise plan).

2. Get your Personal Access Token from Settings > Integrations > API & Webhooks in your Calendly account.

3. Use the "Get Current User" operation in a Calendly block to retrieve your Organization URI.

4. The webhook will be automatically created in Calendly when you save this trigger.

5. This webhook triggers when someone submits a routing form, regardless of whether they book an event.

Personal Access Token*

••••••••

Organization URI*

https://api.calendly.com/organizations/XXXXXX

Organization URI for the webhook subscription. Get this from "Get Current User" operation.

Output Schema

Event Payload

eventstringEvent type (routing_form_submission.created)

created_atstringWebhook event creation timestamp

created_bystringURI of the Calendly user who created this webhook

payloadobject

uristringRouting form submission URI

routing_formstringRouting form URI

submitterobjectSubmitter details

submitter_typestringType of submitter

questions_and_answersarrayQuestions and answers from the booking form

trackingobject

resultobjectRouting result details

created_atstringSubmission creation timestamp

updated_atstringSubmission last update timestamp

Calendly Trigger

Use as a Tool

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